Waupun Little League ASAP Safety Plan

Safety Officer – Dan Holz

The Safety Officer reviews the existing safety policy and makes recommendations to the board for any additional items or changes to the plan. It is the responsibility of each board member, coach, assistant coach, and team representative to ensure that the Waupun Little League safety plan is followed.

The safety plan will be distributed to all Managers, Coaches, Umpires, Volunteers and Wisconsin District 4 Administrator.  It will also be posted in the concession stand, equipment shed and umpire equipment storage room. 

Waupun Little League will submit player rosters and coach/manager data through the LL Data Center.  WLL will also submit a qualified safety plan registration form along with this ASAP Safety Plan. 

Our Board

Waupun Little League Board Members

Emergency Contacts:

Emergencies –

  • 911 (Police, Fire, Rescue and Ambulance)
  • Poison Control Center – 800-222-1222
  • Waupun Public Utilities – 920-324-7920

Non Emergencies –

  • Waupun Police Department – 920-324-7911
  • Waupun Fire Department – 920-324-7910
  • Waupun Memorial Hospital – 920-324-5581
  • WPU – Electrical Department – 920-324-7920
  • WPU – Water Department – 920-324-7920
  • WLL Safety Officer – 920-948-7206 (Dan Holz)

Little League Support Number:

  • LL International Office – 570-326-1921
  • LL Regional Office – 317-897-6127

Volunteer Requirements:


Volunteers including parents, coaches, umps and board members must submit a volunteer application prior to serving Waupun Little League in any capacity. This application will be used to request a criminal background check to determine if there has been any record of sexual misconduct. The Waupun Little League Communications Director, Kristen Sauer, will be responsible for ensuring that all required criminal sexual misconduct checks are completed with the United States Department of Justice Criminal Registry, also the national Little League Registry will be used for any checks in question.


Do Your LexisNexis Criminal Background Checks


In order to fulfill Requirement #4 of the ASAP Safety Plan, as well as a major regulation for all leagues, a league must conduct, at a minimum, a national search that includes the Department of Justice’s nationwide sex offender registry, and use the official Little League Volunteer Application – form completed by ALL volunteers who fit the requirements. State checks done by parks and recreation organizations or cities don’t meet the requirements

of the national 50-states sex offender registry, and will not be accepted.  Background checks conducted through the LexisNexis service significantly exceed this requirement. Little League International provides 125 FREE checks to leagues this year.


Managers, coaches, board members, and any other volunteers or hired workers, who provide regular services to the league and/or have repetitive access to, or contact with, players or teams must fill out an official Little League Volunteer Application form as well as provide a government-issued photo identification card for ID verification.  Check name spellings and numbers for accuracy.  League presidents must retain these documents in secure containers and locations for all years of service. Leagues then only need to submit the Little League Official Volunteer Application form to Little League International. These documents are to be kept on file for two years after the volunteer has left the program and then need to be properly shredded or destroyed.


A background check provides your Little League with important information regarding a potential volunteer’s personal history. Expanding the search to include a national criminal records search can reveal information regarding crimes that do not require listing on a sex offender registry. For example, convictions for assault, battery, theft, or drug offenses would not result in a report to the sex offender registry.  The league president must retain these confidential forms, in a secure file and location. They should not to be sent in with the safety plan. Only a blank Little League Volunteer Application – 2013 form needs to be included.  Maintain the completed forms securely for two years after the individual ceases to be a volunteer, then the forms should be properly shredded.


To assist leagues in this search, Little League International currently provides each league 125 free criminal background checks per year, provided through LexisNexis. The LexisNexis National Criminal File database contains more than 270 million records including criminal and sex offender registry records covering 50 states and the District of Columbia.  Little League’s 125 free background checks, for each league chartered, have been re-set as of November 1st.  Little League strongly encourages all leagues to utilize the LexisNexis national criminal records search available through the Little League website.


Anyone refusing to fill out the Volunteer Application is ineligible to be even a league member.

Waupun Little League Volunteer Form

Required Training:

All managers will be supplied with an instructional book and video to learn about the fundamentals of coaching.  Each manager is also required to attend Waupun Little League’s annual coaches training day which is to include first aid training.  All managers will be required to sign off that they have received and understand the Waupun Little League safety procedures. All umpires will be familiarized with the Waupun Little Leagues safety plan during umpire training.

Tips for a Dynamic Baseball Warm Up

Baseball is a dynamic sport and your players will benefit from following a dynamic warm-up plan. The tips below will help you make the right plan.


Get Your Body Going

Dynamic warm ups get a body going – increasing the heart rate, blood flow and oxygen to the muscles. Players

use their muscles in groups and the dynamic approach gets those muscles working together. If you want to be

prepared to play, move. If you are lying down on the field stretching, you are not maximizing your warm-up.


S-T-R-E-T-C-H – Don’t do it!

Do not start with a stretch. Not what you would expect for a warm up, right? Stretching shouldn’t be done when

muscles are cold. Think of a nice hot, cheesy pizza. When you take a slice, you expect the cheese to be all stretchy.  Muscles are like that – when they’re nice and warmed up, they’ll stretch. The next day, that same pizza stashed in the fridge overnight, does not have stretchy cheese. If you try to stretch cold muscles, you could end up with an injury before you even start.


Don’t Run with Scissors – Run With Your Glove

A good place to begin is have the players run the bases with their gloves on at a gradual pace. This gives them practice using their hands properly and running with a glove. Take advantage of this time and get them practicing fundamentals like properly rounding the bases, looking at the third base coach, and sneaking a peak. Making each activity work to your advantage by including these little things will add up to a better-prepared player.


What’s Next?

The key to dynamic training is warming up muscles in groups. Look for activities that combine walking with

kicking, lunging, and stretching. There are many online websites including Little League, that offer demonstration videos and articles demonstrating proper technique for high knees, lateral side skips, toe pulls, and jog outs.  Incorporating activities like Frankenstein, Tapioca, Inch Worm, and Superhero can make warming up fun. If you don’t recognize these exercises, Google them for photos and examples.


Loose as a Goose

Take about 15-20 minutes for a good warm up, and move from activities that get the heart rate and core temperature increased, to activities that stretch the warmed-up muscles.  Once your players are warmed up and stretched out, give them a chance to stretch out any specific areas that feel tight, like hamstrings or shoulders. One of the best ways to avoid injury is to have player warmed up and flexible – allowing the joint to move through its range of motion.  In addition to checking online, ask coaches in your area if they follow a dynamic warm up for their players. With a little help, you can design a plan that suits your players for both games and practice

Coaches, Let Players Catch

Concessions Guidelines:


  1. No storage of items in the stand unless approved by Julie Schmidt. We need to follow appropriate food preparation, storage, and handling guidelines. There will be NO EXCEPTIONS to this.


  1. Selling of tournament shirts will NOT be done out of the stand. You will need to have a separate table/area for this.


  1. No cups will be provided for the coolers in the dugouts.


  1. Ice packs for player injuries will be in the chest freezer. If they are low, make new ones using a baggie and ice.


  1. DO NOT pay the umpires from the cash register. NO EXCEPTIONS!


  1. Please do not make deep fryer items ahead of time.


  1. Do not give free soda or food to scoreboard attendants. If teams choose to do this at their tournament, they need to pay for this.


  1. No free food or water for the umpires. They will have other water provided to them during the tournaments.


  1. Freeze pops for the players after league game (not tournament games) will be handed out by the coaches. They will need to come and get them from a stand worker. (Coaches will have their own scissors to open them for the players.) They are to pick up the freeze pops from the back door to the stand, not at the counters. This will help decrease the traffic and speed up the closing at the end of the games/night.



General Safety:

Equipment Inspection

  • Managers and Umpires will inspect player equipment before use.
  • Damaged equipment must be destroyed to prevent kids from “saving” it from waste.

First Aid Kits

  • First aid supplies are available at the Waupun Baseball Complex concession stand.
  • Each team will be provided a first aid kit for use at off-site practices and games.

Accident Reporting

  • Incident forms must be received by the safety agent within 24 – 48 hours.
  • Be aware of any incident and follow up with parent to make sure the condition hasn’t changed.


While risk of one athlete infecting another with HIV/AIDS during competition is close to non-existent, there is a remote risk that other blood born infectious diseases can be transmitted.  For example, Hepatitis B can be present in blood as well as in other body fluids.  Procedures for reducing the potential for transmission of these infectious agents should include, but not be limited to, the following:

  1. The bleeding must be stopped, the open wound covered and if there is an excessive amount of blood on the uniform it must be changed before the athlete may participate.
  2. Routine use of gloves or other precautions to prevent skin and mucous-membrane exposure when contact with blood or other body fluids is anticipated.
  3. Immediately wash hands and other skin surfaces if contaminated (in contact) with blood or other body fluids. Wash hands immediately after removing gloves.
  4. Clean all contaminated surfaces and equipment with an appropriate disinfectant before competition resumes.
  5. Practice proper disposal procedures to prevent injuries caused by needles, scalpels and other sharp instruments or devices.
  6. Although saliva has not been implicated in HIV transmission, to minimize the need for emergency mouth-to-mouth resuscitation, mouthpieces, resuscitation bags, or other ventilation devices should be available for use.
  7. Athletic trainers/coaches with bleeding or oozing skin conditions should refrain from all direct athletic care until the condition resolves.
  8. Contaminated towels should be properly disposed of/disinfected.
  9. Follow acceptable guidelines in the immediate control of bleeding and when handling bloody dressings, mouth guards and other articles containing body fluids.

Additional information is available from your state high school association

and from the National Federation TARGET program.

Accident Notification Procedure
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